Hainan Company Set up Service-Hainan Representative Office Set up
Hotline: 86-755-82143348, Email:amyhuang@citilinkia.com
Hainan Representative Office (RO) is established by foreign companies or so-called at mother companies registered in overseas to engage in business liaisons, quality control, product promotion, market research, exchange of technology and other permitted activities in China.
ROs are not allowed to directly engage in operational activities, RO can't issue official invoices, nor receiving payments from it's clients. State Administration of Industry and Commerce (SAIC) usually specifies in scope of business, as it shown in the Registration Certificate of ROs, that ROs can not engage in direct operational activities. Therefore, it's not a form of foreign direct investment (FDI) in China. However, some ROs are engaged in operations in a lawful or tacitly permitted way and constitute one of the direct foreign Investment forms in China, for instance: ROs of foreign law firms, ROs of foreign airlines etc.
Hainan Representative Office Set up- Features of a Representative Office in Hainan
1. Legal status and Business scope of Hainan representative office
The Representative Office has no qualification of a legal entity, is not allowed to directly engage in operational activities, as shown in the Business License of ROs, that a RO should not engage in direct operational activities, such issue invoices on its own, remitting outward, signing sales or purchase contracts, or receiving income from services performed but may act as business liaison, product promotion, market research, exchange of technology for its parent company.
2. Name of Hainan representative office
The name of the Representative office should be in the form of "Name of the Enterprise + Name of the City + Representative Office (or Office)". English name is usually used for reference.
3. Min-registered capital of Hainan representative office
No requirement on the capital for the establishment of a RO
4. Financial services for Hainan representative office
The RO may open account in bank and accept the payment from the parent companies overseas. However, the remittance can only be used for the day-to-day expenses. They are not allowed to open L/C account in bank and to accept other more extensive financial services
5. Business Address of Hainan representative office
The business address must be located in commercial buildings approved by the government.
6. Hire staff for Hainan representative office
Cannot employ the staff directly, which must be processed through a third-party intermediate agencies with relevant qualifications. ATAHK can offer such reference.
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Hainan Representative Office Set up -Documents required for application
Below are the documentation of Foreign Representative Office setting up in Hainan, Item 1-5 should be prepared before coming to Hainan:
1. Certificate of Incorporations or Equivalent document certified by Chinese embassy or Chinese consulate overseas.
2. A brief summary of the operations and business of the parent company, such as the principal business activities, registered address, contact phone number, fax, name of the parent company; director of parent company's passport copy
3. China Chief Representative: Resume; 6 photos [2 inch size] ; passport copy.
4. If there are Representatives to be stationed in Hainan in addition to the Chief Representative, the resume, 2 pictures, passport copy;
5. original leasing contracts of the office premise to be used by the Representative Office; the lease term should be at least 12 months; the lease contract should be register in building administer department.
Hainan Representative Office Set up - Registration & Post-registration Procedures
1. Pre-registration procedures for Hainan representative office
Before commencement of registration procedures stated in Sections 2 and 3 stated below, all the documents and information listed above must be ready.
2. Registration Procedures for Hainan representative office
The first step is to apply for registration with the local Administration for Industry and Commerce in Hainan. Once the application is approved and the Business Registration License issued, the post-registration procedures listed in Section 3 need to be performed.
3. Post Registration Procedures for Hainan representative office
1) Upon issuance of the Registration Certificate, we will then perform the post-establishment registration procedures, including:
2) Apply for Registration Certificate with State Administration of Industry and Commerce (SAIC)
3) Chops made by Public Security Bureau (PSB)
4) Apply for Organization Code License by Technical Supervision Bureau (TSB)
5) Register with Local Taxation Bureau
6) State Administration of Foreign Exchange registration (SAFE)
7) Open Foreign Currency and RMB bank account
8) Register with Statistical Bureau
9) Value Added Services: Visa service, 2 months accounting consultancy service and more
Contact Us
For further queries about investment in China, please do not hesitate to contact ATAHK at anytime, anywhere by simply calling China hotline at 86-755-82213974,86-755-82143512 or emailing to anitayao@citilinkia.com.