Hong Kong Company Commercial Secretary Service
Hotline: 86-755-82143422 Email: anitayao@citilinkia.com
Hong Kong company secretary is required to be appoint by all limited companies. If the company secretary is an individual, he or she should ordinarily reside in Hong Kong; if the company secretary is a corporate secretary, its registered office or place of business should be in Hong Kong.
In accordance of the Hong Kong Companies Ordinance, every company registered in Hong Kong shall have a secretary. With effect from the date of incorporation of a company mentioned in its certificate of incorporation, the first secretary of the company is the person named as the secretary in the incorporation form submitted in respect of the company.A director of a company may at the same time acting as the secretary of the company. However, the director of a private company having only one director shall not also be the secretary of the company.
Qualification of Hong Kong Company Secretary
The secretary of a company shall-
1. If an individual, ordinarily reside in Hong Kong;
2. If a body corporate, have its registered office or a place of business in Hong Kong.
Anything required or authorized to be done by or to the secretary may, if the office is vacant or there is for any other reason no secretary capable of acting, be done by or to any assistant or deputy secretary or, if there is no assistant or deputy secretary capable of acting, by or to any officer of the company authorized generally or specially in that behalf by the directors.
Hong Kong Company Secretary-Powers and Duties
The general duties include the correspondence with shareholders and regulatory bodies as well as ensuring that the company is in compliance with the regulations regarding the organisation of the meetings of directors and shareholders and therefore the company secretary needs to be present at all meetings of the company and the directors, and shall make proper minutes of the meeting. The company secretary will usually countersign every document to which the seal of the company is affixed, and his department will deal with share transfers, keep the books of the company and will deliver documents and make necessary returns to the Hong Kong Companies Registry.
Being an officer of the company, the company secretary owes fiduciary duties and a duty of care and skill to the company. The company secretary is also bound to perform the duties which the law imposes on all officers of a company.
Hong Kong Company Secretary-Appointment and Resignation
The company secretary is appointed by the directors. According to Article 112 of Table A of the Hong Kong Company Ordinance, a Company Secretary can be appointed for such term, at such remuneration and upon such conditions as they may think fit.
ATAHK's Hong Kong Company Secretarial Services include:
1. Managing and keeping the company's statutory book (register of shareholders / directors)
2. Organizing and witnessing required meeting of directors and shareholders alongside preparation of minutes
3. Preparing and Filing Annual Returns
4. Alternation of Director or Company Secretary
5. Transfer of share / Share Allotment
6. Changing the name of the company
7. Changing company registered address
8. Ensuring that the company complies with relevant laws and regulations
9. Virtual secretarial service for Hong Kong companies
10. Commercial secretarial service for Hong Kong Biz follows up
11. Hong Kong GCF telephone forwarding
12. Business and investment arrangement
13. Investment promotion arrangement in Hong Kong and overseas
14. Commercial, trading and logistics services on basis of pieces/quantity, size, value/time/commission
Contact Us
For further queries, please do not hesitate to contact ATAHK at anytime, anywhere by simply calling China hotline at 86-755-82143422, 86-755-82143512, or emailing to anitayao@citilinkia.com